EXECUTIVE ASSISTANT

Overview

We are seeking a versatile, sharp, and highly organized Executive Assistant who can function not just as support, but as a true partner. This role requires someone with strong experience, excellent judgment, and the ability to handle multiple priorities across the organization, especially within an art, retail, and creative environment like Quintessence.

Key Responsibilities

Executive Support

• Manage calendars, schedules, appointments, and deadlines.
• Coordinate meetings, prepare briefs, and ensure follow-up actions are executed.
• Handle confidential information with discretion.

Operational Coordination

• Assist in day-to-day operations across departments.
• Track ongoing projects and ensure tasks are completed on time.
• Help streamline processes and improve organizational efficiency.

Communication & Leadership

• Draft and manage emails, letters, and internal communications.
• Liaise with staff, partners, suppliers, and clients on behalf of the Executive Director.
• Facilitate clear communication and ensure seamless information flow.

Multitasking & Problem-Solving

• Handle varied tasks daily, from administration to logistics to creative coordination.
• Anticipate needs and proactively solve problems before they escalate.
• Stay flexible and adaptable in a dynamic environment.

Research & Planning

• Conduct research, prepare reports, and deliver insights when needed.
• Support event planning, exhibition preparation, and special projects.

Partnership Role

• Work closely with the Executive Director as a trusted right-hand person.
• Provide feedback, ideas, and leadership where appropriate.
• Help maintain structure, discipline, and high standards across the brand.

Key Qualifications

• Minimum 3–5 years relevant experience in executive support or operations.
• Strong organizational and multitasking abilities; able to manage many moving parts.
• Excellent written and verbal communication skills.
• Leadership qualities, able to guide, coordinate, and inspire.
• Sharp, proactive, and capable of working independently with little supervision.
• Tech-savvy: comfortable with digital tools, calendars, and email systems.
• High emotional intelligence, discretion, and professionalism.

Ideal Candidate Personality

• Calm under pressure
• Solution-oriented
• Reliable and trustworthy
• Quick thinker and fast learner
• Highly presentable and articulate
• Willing to work closely with executive leadership as a true partner

How to Apply:

Interested candidates should submit their resume along with a cover letter detailing their relevant experience and why they are a good fit for Quintessence Nigeria Limited. Please email your application to hello@quintessenceltd.com with the subject line “Executive Assistant Application”